Professional Digital Transcription Solutions

How It Works

First, there are two components to dictation processing: the spoken dictation and the typed transcription document. For brevity, let's refer to these as "dictation" and "transcription."

Dictation is Audio

Dictation is the audio voice file created by the author (e.g., lawyer, physician, police officer) and is just like any other computer file. Compare it to an MP3 file you may have downloaded to listen. You can take the MP3 and e-mail it to a friend, copy it to a portable MP3 player or CD, or drag and drop it into a folder on your computer.

Dictation audio files work the same way. They may come to you in any number of ways:

• Network Sharing. You may be networked with the author. After recording, the saved audio file is saved to a shared drive on your network. Once saved, you now have access to transcribe.
• Internet. The author may send you the audio file by e-mail for FTP (File Transfer Protocol), both convenient methods of sending files.
• Direct Download. If the author is using a handheld digital recorder, they might connect it to your computer and download the voice dictations quickly and easily to your PC.
• Removable Media. Although rarely used, given the convenience of the other methods, voice files can be saved to memory cards, CD's or USB drives and copied to your computer.

Transcription is a Document

Using a USB-connected foot pedal - or footswitch - you can use software that allows the footswitch to control the playback of the dictation while you type, pausing, rewinding and fast-forwarding just as you've always done with conventional systems.

Furthermore, professional transcription kits usually include a stereo headset that plugs into your computer or USB connector to allow you to hear the audio files privately and with maximum fidelity.

Once you have typed your document, you can return the finished transcription back to the author or other designated person by any of the same methods by which you received your dictation.

Remote Transcription

Thousands of professional transcriptionists work from home or a small office transcribing work produced by your clients. If you're currently using tapes, you're also probably spending a lot of time and fuel picking up tapes and delivering documents.

Digital dictation and transcription can help you eliminate the costs of delivery, while also giving you clearer audio, file management and distribution, and faster turnaround. Your clients will love the increased speed with which you can turn dictation around.

Integrated Solutions

Today's professional transcription kits include tools to allow you to receive digital dictation by e-mail or FTP. At this time, only the Olympus DSS Player Pro AS-5000 Transcription Kit includes tools for returning documents back to the author.

NovusFiles

Before we began offering products for sale, American Dictation (then known as NovuScript) created the first complete, HIPAA-compliant Web-based file transfer and management system. It is still being used by many of the original subscribers. For transcription firms that receive files from authors using a variety of digital recording devices, and who have one or more sub-contractors to whom dictation needs to be routed, NovusFiles can provide a viable and easy-to-use option.

Promote Yourself

When you become a customer of American Dictation, whether as a purchaser of a product or a subscriber of NovusFiles, you can submit your firm information and we'll post it in our Transcription Services Directory free of charge!